Effective Date: 01-Sep-2025
Vanita Vishram Women’s University (VVWU) (“we”, “our”, “us”) is committed to protecting the privacy of all users of our website and online services. This Privacy Policy explains how we collect, use, store, and safeguard personal information when you visit our website, apply for admission, use online services, or otherwise interact with us.
- Scope
This policy applies to all visitors, students, applicants, faculty, staff, alumni, and any other individuals who use VVWU’s website or digital platforms.
- Information We Collect
We may collect the following types of information:
(a) Personal Information Provided by You
- Name, address, email, phone number
- Date of birth, gender, and identification details
- Academic and application information
- Payment details (for fees, donations, or other services)
- Any other information you provide through online forms
(b) Information Collected Automatically
- IP address, browser type, operating system, device information
- Pages visited, time spent, and browsing patterns
- Cookies and similar technologies (see Section 4)
- How We Use Your Information
We use your personal data for purposes including:
- Processing applications, admissions, and course registrations
- Providing academic and administrative services
- Communicating important updates, events, and opportunities
- Processing payments and donations
- Conducting research and statistical analysis (in anonymized form)
- Ensuring website security and improving user experience
- Complying with legal and regulatory obligations
- Cookies & Tracking Technologies
Our website uses cookies and analytics tools (such as Google Analytics) to improve functionality and track usage. You may choose to disable cookies through your browser settings, but some features of the site may not function properly.
- Sharing of Information
We may share your data:
- With university departments, faculty, and staff for academic or administrative purposes.
- With trusted third-party service providers (e.g., cloud hosting, payment processors, learning platforms)
- With government authorities or regulators, if required by law.
- We do not sell or rent your personal information to third parties.
- Data Security
We implement reasonable technical and organizational safeguards to protect personal information against unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet is completely secure.
- Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. For example:
- Application records: [7 years]
- Academic records: retained permanently as per regulatory requirements
- Payment/transaction data: [7 years]
- Your Rights
Subject to applicable law (e.g., India’s Digital Personal Data Protection Act, 2023), you may have the right to:
- Access the personal information we hold about you
- Request correction or deletion of your data
- Withdraw consent where processing is based on consent
- Opt out of receiving non-essential communications
Requests may be made by contacting us (see Section 11).
- Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices or content of those third-party websites.
- Children’s Privacy
If you are under 18, you should use our website only with the involvement of a parent or guardian. We do not knowingly collect personal data from children without appropriate consent.
- Updates to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Effective Date.”
- Contact Us
If you have any questions or requests regarding this Privacy Policy or how your personal data is handled, please contact:
IT Department
Vanita Vishram Women’s University
Email: tejal.parekh[@]vvwusurat.ac.in
